Once upon a time, organizations had to host and manage all their physical computing equipment themselves to run necessary software applications and store data. That has completely changed: today, almost every organization in the world uses “the cloud,” a network of interconnected servers located in...
Protecting Personally Identifiable Information (PII) and Protected Health Information (PHI) is no small task for organizations and their records management teams. Government agencies in particular deal with PII and PHI all the time, because they often include mission-critical information. This kind of data could be potentially...
One of the key elements of the National Archives and Records Administration (NARA) emphasis on electronic records management is the collection and transmittal of appropriate metadata. Metadata refers to information about the information stored within the record. Read the full post on our TransAccessDM blog....
With NARA placing more emphasis than ever on electronic records management – and already beginning to eye the next set of target goals – many agencies are looking to make sure their existing or proposed Electronic Records Management (ERM) platforms can meet the needs and...
The Office and Management and Budget (OMB) and the National Archives and Records Administration (NARA) have been pursuing a years-long quest to get the federal government to transition into electronic records management, with significant deadlines falling at the end of 2016, 2019, and 2022. Does the...
Records management is challenging even with just the normal types of documents and records most organizations generate. Add in records that contain information that must be protected – because they contain protected personal information, trade or state secrets, or other confidential content – and the...
After a yearslong process of scrambling to meet a series of increasingly ambitious records management deadlines, federal agencies now find the next major deadline nearly here. It all started back in 2012 with OMB M-12-18, a directive to manage all permanent and temporary emails in...
Destroying records inappropriately can land any organization in hot water. For example, getting rid of a record that is subject to regulatory retention requirements or a legal hold can lead to serious consequences. That means it’s important to ensure that organizations enforce a “defensible” and...
Federal agencies have been ambitiously pursuing a digital agenda for several years now, working hard to meet federal mandates and modernize their records management to make greater use of digital technology. Along the way, they have faced numerous challenges. One of those has simply been people....
As federal agencies face down a rapidly approaching deadline for managing records in electronic format by December 31, 2022, a reprieve may be in sight. In comments made at the 930GOV conference in August, National Archives and Records Administration (NARA) Chief Records Officer Laurence Brewer...
