Increasingly, today’s information management is about taking advantage of opportunities inherent in the information rather than just formulaically following pre-existing rules designed principally around compliance. To be sure, risk mitigation is always going to be a major concern, but modern information management can help mitigate risks...
Ultimately, the goal of any records management workflow is to ensure your organization can facilitate its work, produce desired business outcomes, and reduce costs and risks as much as possible. The ultimate disposition and destruction of unneeded documents is a crucial part of that process. Indeed,...
What does the future hold in store for records management? Right now, merely converting to digital records at all is pushing many organizations to the limit of their capacities. But technology never stops moving, and all sorts of interesting innovations are offering the potential to...
Eighty percent of businesses want to reduce paper from their normal workflows and business processes, according to research from Xerox. It’s no wonder: paper is becoming harder than ever for organizations to wrangle. Research and consulting firm Gartner reports that the annual growth rate of the...
As the deadline to comply with OMB/NARA Memorandum M-19-21 rapidly approaches, it might be helpful for agencies to familiarize themselves with allowable exceptions to its mandates. While all agencies are expected to comply with M-19-21’s requirements – which, broadly speaking, mandate that federal agencies begin managing...
With only six months left to meet the records management mandates of the U.S. National Archives and Records Administration (NARA) memorandum M-19-21, many federal agencies are still struggling to comply. Transitioning to mostly electronic records management by the end of this year is a big...
One of the biggest obstacles to making a successful transition into electronic records management has nothing to do with digitization technology itself. It’s people. Whether you’re fighting to get staff to start handling records in a new way or struggling with insufficient staff population or...
FADGI – or the Federal Agencies Digital Guidelines Initiative – has some important implications for federal records management. Representing an effort by a group of federal agencies to simplify and standardize records management guidelines, FADGI establishes baseline quality measures that records managers can use when...
Many digitization projects suffer from a common point of confusion: that electronic-format records management, data management, and information governance are essentially the same thing, and any system or tool that solves one will solve all. This is not true. These three aspects of managing information...
Making the shift to electronic records management (ERM) means investing in technology, which will necessarily involve the agency’s IT department. However, not all technology investments require the same level of IT involvement. In fact, technology solutions that impose an undue burden on the IT department...
