Records administration is a complex and challenging task for any organization, and that’s without worrying about unauthorized or inappropriate users interfering with records. In fact, users with unnecessary access rights create more than just security and privacy risks, they can complicate or even damage the...
Procurement has never been easier for government agencies looking for help with records management. The Government Services Administration (GSA) has already done all the hard work in formulating its GSA Schedules – also known as Multiple Award Schedules (MAS). These schedules are “long-term governmentwide contracts with...
As federal agencies transition from the “Cloud First” to the “Cloud Smart” approach, it is evident that federal IT executives are inclining more toward capitalizing on cloud adoption and its underlining benefits. Beyond just reduced IT infrastructure and operating costs, the benefits of increased flexibility,...
Since 2014, over 440 breaches of government data in the U.S. have exposed nearly 169 million records, according to a study from technology research website Comparitech. That figure doesn’t even touch on data breaches that remain undiscovered, nor on other security issues that can impact government...
On June 28, the U.S. National Archives and Records Administration (NARA) established a new rule for federal agencies: “By December 31, 2022, all permanent records in Federal agencies will be managed electronically to the fullest extent possible for eventual transfer and accessioning by NARA in...
The U.S. National Archives and Records Administration’s (NARA) recently updated guidelines for federal records management include a provision ending the use of agency-run storage facilities for analog records. Specifically, Section 1.3 of OMB/NARA M-19-21 mandates that federal agencies must close any agency-operated Records Storage Facilities...
With the new recently issued guidance from the U.S. National Archives and Records Administration (NARA) dictating that ALL records – including both permanent and temporary – be managed in electronic format by the end of 2022, does the concept of Unified Records Management (URM) still...
At the beginning of the year, we laid out a step-by-step roadmap for what Federal agencies need to do to comply with the deadline set by the National Archives and Records Administration (NARA) for managing all permanent electronic records electronically by December 31, 2019. With...
In our guide to evaluating electronic records management (ERM) systems we mentioned that “all records should be discoverable.” Specifically, we noted that any ERM should enable users to perform advanced searches and create custom reports. Today, we’re going to take a deeper look at this...
Since 2012, the federal government has been pushing agencies to begin managing many records in electronic format. The effort began by focusing on email with OMB Memorandum M-14-16 (“Guidance on Managing Email”) and expanded to other record types with OMB Memorandum M-12-18 (“Managing Government Records...
